Road Freight Pilot Identifies EUR 252K in Savings and EUR 1.1M Annual Opportunity

EUR 3.1M

Spend Analysed

Carriers in Pilot

EUR 252K

Savings Identified

EUR 1.1M

Annual Opportunity

Company Profile

The Challenge

Logistics operations were decentralized across multiple European regions, with local teams making autonomous carrier selections. There was no visibility into whether contracted carriers were actually being used or whether negotiated rates were being applied. Local preferences, delayed contract rollouts, and operational constraints meant teams frequently used non-contracted suppliers at higher spot rates. Invoice errors went undetected because no automated system existed to validate pricing against agreements at scale.

Our Approach

Intellyse deployed its AI freight invoice control platform for 11 road freight carriers across European operations. Suppliers were instructed to send invoices directly for AI ingestion, reaching 54% compliance. Every invoice line item was automatically validated against contracted rates and preferred supplier assignments to identify overpayments, wrong supplier usage, and pricing errors.

6 months

Pilot Duration

3,100+

Invoices Audited

EUR 3.1M analysed

Line Items Checked

Carriers Audited

EUR 3.1M (of EUR 13.1M baseline)

Spend Analysed

Road Freight (FTL & LTL)

Transport Mode

Month 1

Platform Launch

11 carriers onboarded, AI ingestion started

Month 2–4

Analysis & Findings

EUR 3.1M in invoices processed

Month 5–6

Actions & Recovery

Corrective actions, EUR 10K recovered

Key Results

Savings identified across 11 carriers in a 6 months pilot

EUR 200K+

Wrong Supplier Overpayment

Up to EUR 500K/yr

Supplier Compliance Opportunity

EUR 52K (1.7%)

Credit Notes Identified

EUR 10K

Already Recovered

5% (EUR 155K)

POC Rebate Identified

EUR 1.1M/yr

Full Rollout Estimate

EUR 10K already recovered. Full corrective actions ongoing — targeting EUR 500K+ annual savings from improved supplier compliance.

What We Found

Deep-dive into the key saving opportunities uncovered during the audit

Wrong Supplier Selection

Local teams across regions were using non-contracted or wrong carriers — choosing suppliers based on historical preference, operational convenience, or because contract transitions were delayed. Intellyse identified EUR 200K+ in overpayments from these mismatches, with the opportunity to save up to EUR 500K annually through improved contract compliance. The root causes were systematic: non-aligned service requirements (25%), delayed contract implementation (20%), late onboarding (20%), legacy supplier preference (20%), and supplier performance issues (15%).

EUR 200K+

Overpayment identified

Up to EUR 500K

Annual opportunity

5 categories

Root causes identified

Recommended Actions

→Mismatches identified and corrected on a monthly basis to reduce costs
→All contract signatures completed, constraints removed, close monitoring ensures correct supplier usage
→Underperforming suppliers replaced and affected routes re-tendered
→Requirements collected from local teams to facilitate smooth transitions to contracted carriers

Credit Note Recovery

AI-powered validation identified EUR 52K (1.7% of analysed spend) in invoice errors — suppliers charging incorrect rates, applying wrong tariffs, or invoicing amounts not aligned with contracted pricing. EUR 10K was already recovered through the Logistics Center of Excellence. The primary causes were supplier rate incompliance (90%), urgent business needs requiring spot usage (8%), and incorrect rate application (2%).

EUR 52K

Credit notes identified

EUR 10K

Already recovered

1.7% of spend

Error rate

Recommended Actions

→Incorrect invoices flagged and credit notes requested from carriers
→Reinforced controls have significantly reduced billing error occurrences
→Up to 1.5% of spend allowed for justified spot usage; beyond that, improvement areas resolved through supplier performance actions

Contracted Price Compliance

Beyond wrong supplier selection, suppliers who were correctly contracted were also found invoicing at non-contracted rates. Supplier rate incompliance accounted for 90% of these issues, where carriers could not deliver at the agreed rate and used higher-priced subcontractors. Intellyse now ensures 100% accuracy on contracted prices with automated validation.

EUR 23K

Price compliance off-spend

90%

Rate incompliance share

Recommended Actions

→Impacted lanes identified and addressed through supplier performance procedures
→Ongoing automated monitoring ensures contracted rates are consistently applied

Before & After

6 gaps identified. Intellyse closes every one.

Before

With Intellyse

Before

✕No visibility into which teams use wrong or non-contracted carriers

With Intellyse

✓Transparent insight into supplier adherence across all teams, regions, and routes

Before

✕Local teams choose carriers based on preference, not contracts

With Intellyse

✓Data-driven supplier selection with automated flagging of non-contracted usage

Before

✕No automated detection of invoice pricing errors

With Intellyse

✓AI validates every line item against contracted rates — credit notes generated automatically

Before

✕No way to track or enforce contract compliance at scale

With Intellyse

✓100% accuracy on contracted prices with continuous monitoring and alerts

Before

✕Delayed contract rollouts cause teams to use old, higher rates

With Intellyse

✓Close monitoring ensures new rates are applied as soon as contracts are signed

Before

✕Carrier performance issues invisible until costs escalate

With Intellyse

✓Underperforming suppliers identified early, replaced, and routes re-tendered

Company Profile

The Challenge

Our Approach

Key Results

What We Found

Wrong Supplier Selection

Credit Note Recovery

Contracted Price Compliance

Before & After

What the Team Says

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