Intellyse

Road Freight Yearly Analysis Identifies EUR 441K in Savings and EUR 1.9M Annual Opportunity

How a global consumer healthcare company gained transparency into supplier adherence and recovered overpayments through AI-powered invoice auditing.

19
Carriers Analysed
EUR 5.4M
Spend Analysed
EUR 441K
Savings Identified
EUR 1.9M
Annual Opportunity

Company Profile

Industry
Healthcare & Consumer Goods
Headquarters
Europe
Annual Revenue
Approx. EUR 8.7 Billion / year
Annual Freight Spend
EUR 140 Million / year
Focus Area
Outbound & Intercompany Logistics

What challenges existed before the audit?

Logistics operations were decentralized across multiple European regions, with local teams making autonomous carrier selections. There was no visibility into whether contracted carriers were actually being used or whether negotiated rates were being applied. Local preferences, delayed contract rollouts, and operational constraints meant teams frequently used non-contracted suppliers at higher spot rates. Invoice errors went undetected because no automated system existed to validate pricing against agreements at scale.

How did Intellyse audit 5,400+ invoices across 19 carriers?

Intellyse deployed its AI freight invoice control platform for 19 road freight carriers across European operations. Suppliers were instructed to send invoices directly for AI ingestion, reaching 54% compliance. Every invoice line item was automatically validated against contracted rates and preferred supplier assignments to identify overpayments, wrong supplier usage, and pricing errors.

6 months
Pilot Duration
5,400+
Invoices Audited
EUR 5.4M analysed
Line Items Checked
19
Carriers Audited
EUR 5.4M (of EUR 22.9M baseline)
Spend Analysed
Road Freight (FTL & LTL)
Transport Mode
1
Month 1
Platform Launch
19 carriers onboarded, AI ingestion started
2
Month 2–4
Analysis & Findings
EUR 5.4M in invoices processed
3
Month 5–6
Actions & Recovery
Corrective actions, EUR 17.5K recovered

How much did the road freight audit save?

Savings identified across 19 carriers in a 6 months analysis

EUR 350K+
Wrong Supplier Overpayment
Up to EUR 875K/yr
Supplier Compliance Opportunity
EUR 91K (1.7%)
Credit Notes Identified
EUR 17.5K
Already Recovered
5% (EUR 271K)
POC Rebate Identified
EUR 1.9M/yr
Full Rollout Estimate

EUR 17.5K already recovered. Full corrective actions ongoing — targeting EUR 875K+ annual savings from improved supplier compliance.

What billing errors did the audit uncover?

Deep-dive into the 3 key saving opportunities uncovered across 19 carriers

1

Wrong Supplier Selection

Local teams across regions were using non-contracted or wrong carriers — choosing suppliers based on historical preference, operational convenience, or because contract transitions were delayed. Intellyse identified EUR 350K+ in overpayments from these mismatches, with the opportunity to save up to EUR 875K annually through improved contract compliance. The root causes were systematic: non-aligned service requirements (25%), delayed contract implementation (20%), late onboarding (20%), legacy supplier preference (20%), and supplier performance issues (15%).

EUR 350K+
Overpayment identified
Up to EUR 875K
Annual opportunity
5 categories
Root causes identified
Recommended Actions
  • →Mismatches identified and corrected on a monthly basis to reduce costs
  • →All contract signatures completed, constraints removed, close monitoring ensures correct supplier usage
  • →Underperforming suppliers replaced and affected routes re-tendered
  • →Requirements collected from local teams to facilitate smooth transitions to contracted carriers
2

Credit Note Recovery

AI-powered validation identified EUR 91K (1.7% of analysed spend) in invoice errors — suppliers charging incorrect rates, applying wrong tariffs, or invoicing amounts not aligned with contracted pricing. EUR 17.5K was already recovered through the Logistics Center of Excellence. The primary causes were supplier rate incompliance (90%), urgent business needs requiring spot usage (8%), and incorrect rate application (2%).

EUR 91K
Credit notes identified
EUR 17.5K
Already recovered
1.7% of spend
Error rate
Recommended Actions
  • →Incorrect invoices flagged and credit notes requested from carriers
  • →Reinforced controls have significantly reduced billing error occurrences
  • →Up to 1.5% of spend allowed for justified spot usage; beyond that, improvement areas resolved through supplier performance actions
3

Contracted Price Compliance

Beyond wrong supplier selection, suppliers who were correctly contracted were also found invoicing at non-contracted rates. Supplier rate incompliance accounted for 90% of these issues, where carriers could not deliver at the agreed rate and used higher-priced subcontractors. Intellyse now ensures 100% accuracy on contracted prices with automated validation.

EUR 40K
Price compliance off-spend
90%
Rate incompliance share
Recommended Actions
  • →Impacted lanes identified and addressed through supplier performance procedures
  • →Ongoing automated monitoring ensures contracted rates are consistently applied

How did freight invoice control change?

6 gaps identified. Intellyse closes every one.

Before
With Intellyse
Before
✕No visibility into which teams use wrong or non-contracted carriers
With Intellyse
✓Transparent insight into supplier adherence across all teams, regions, and routes
Before
✕Local teams choose carriers based on preference, not contracts
With Intellyse
✓Data-driven supplier selection with automated flagging of non-contracted usage
Before
✕No automated detection of invoice pricing errors
With Intellyse
✓AI validates every line item against contracted rates — credit notes generated automatically
Before
✕No way to track or enforce contract compliance at scale
With Intellyse
✓100% accuracy on contracted prices with continuous monitoring and alerts
Before
✕Delayed contract rollouts cause teams to use old, higher rates
With Intellyse
✓Close monitoring ensures new rates are applied as soon as contracts are signed
Before
✕Carrier performance issues invisible until costs escalate
With Intellyse
✓Underperforming suppliers identified early, replaced, and routes re-tendered

What does the logistics team say?

“

Now we can see exactly where teams are using the wrong suppliers and take corrective action within the same month.

Head of Logistics Center of Excellence
“

The platform gives us full transparency on contracted versus actual rates — something we never had before across all carriers.

Transportation Manager, Europe

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